Making academic entries | Pearson qualifications
Registrations and entries Academic registration and entries

Making academic entries

You can register candidates and make entries using Edexcel Online (EOL) or by Electronic Data Interchange (EDI).

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Edexcel Online (EOL) is a secure web portal that allows you access to a variety of Edexcel services. You'll need to be registered to use this service, either by an existing user at your centre (normally your exams officer) or by contacting us. 

Learn how to use Edexcel Online to make registrations and entries

You can carry out a wide range of administrative activities using Edexcel Online (EOL), including:

  • Creating and amending registrations and entries
  • Searching for, and downloading, reports of existing registrations and entries
  • Reporting coursework/portfolio marks
  • Accessing post-results services
  • Tracking processing of electronic data interchange (EDI) files
  • Checking that candidates are eligible for awards
  • Downloading results reports.

How to make entries

You can use Edexcel Online to make entries individually or you can use a spreadsheet to make many entries at once.

See our video guides

EDI is a service for centres that use a Management Information System (MIS). If you choose to make registrations and entries by EDI, we recommend that you still also have an Edexcel Online account so that you can use other facilities, such as EDI file tracking and access to entry and results reports.  

Making entries by EDI

Electronic Data Interchange (EDI) is a service for centres that use a Management Information System (MIS). If you use EDI to make registrations and entries, you need to set up and use the A2C Migration Application to send EDI files. You can learn more about A2C here.

To receive files using A2C, you simply need to click the 'Send/Receive files' button in the inbox. From here you can import files into your MIS.

To send files to us, you'll need to import them into A2C from your MIS, and then click the 'Send/Receive files' button in the outbox.

For more information, read the EDI FAQs for academic qualifications at the bottom of this page.

JCQ basedata

Basedata is used to make entries via your Management Information System (MIS). JCQ basedata is used for academic qualifications.

We support the latest version of the JCQ format (14). However, if you require an earlier JCQ version, please contact us, or email eprocessing@pearson.com.

You can find more information about JCQ basedata on the JCQ website.

More information

Find out about specific MIS support for EDI software packages.

Download basedata

You can download basedata here.

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Our eProcessing team will aim to process your files within 5 working days, if this has not been actioned, please locate an email from eprocessing@pearson.com or pqscustomeroperations in your inbox.

If neither apply, please contact us.

Academic registration and entries

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