Delivering BTEC qualifications Roles and responsibilities

To deliver and assess your BTEC programme effectively, it’s important that you have a strong team in place at your centre. This page provides an overview of the main quality assurance responsibilities for each role.

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Head of Centre Avatar

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The Head of Centre is formally responsible for the management and delivery of BTECs at your school, college or training provider. Their main responsibility is to ensure that your centre acts in accordance with our conditions of approval, regulations and policies.

Other senior managers will often work with the Quality Nominee to ensure that all quality assurance processes are conducted efficiently. They may be required to support putting actions in place in response to reports on quality assurance. 

Read our regulatory policies and guidance

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Quality-Nominee

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The Quality Nominee is our point of contact at your centre for quality assurance. They are responsible for ensuring effective management of your BTEC programmes and actively promoting good practice within your centre.

As they are involved in monitoring and supporting the programme teams, the Quality Nominee usually has responsibility for the BTEC curriculum at your centre. 

In larger centres, you may have a dedicated manager who oversees quality across higher level programmes. This is fine, but only one Quality Nominee can be identified on our systems so the Quality Nominee will need to liaise closely with the HE Manager to ensure that messages relating to higher level programmes are communicated effectively.

The Quality Nominee contact details need to be kept up-to-date on Edexcel Online, to ensure you receive the correct information.

Quality Management Review responsibilities

The Quality Nominee will be the main point of contact for the Centre Quality Reviewer (from Pearson). They will agree the agenda of the visit, negotiating when this will take place and which practictionors need to be involved, and complete the Centre Engagement Document.

Following the visit they will manage the resolution of any Essential Actions and Recommendations.

Standards Verification responsibilities

The Quality Nominee will be the initial point of contact for the Standards Verifier and will work with other centre staff to ensure that Standards Verification can take place.

 

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Exams-Officer

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The Exams Officer is our point of contact for administration at your centre. They’re responsible for ensuring learners are registered on time and correctly. Exams officers are usually responsible for what's on our online administration system, Edexcel Online. 

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Roles with responsibilities at a programme level

The programme team consists of the teachers or tutors who are responsible for the delivery, assessment and internal verification of BTEC programmes.

The size of the programme team will depend on the number of units and learners. As no one can internally verify their own assessment, where a single specialist practitioner is delivering the programme, arrangements must be made for their assignments and assessment decisions to be internally verified by someone with appropriate experience.  

For most programmes at Level 4 and above we would expect that programme teams include appropriate staff for specialised units. 

Programme-Leader

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A programme leader or programme manager has overall responsibility for the effective delivery and assessment of BTEC qualifications.

For Entry to Level 3 qualifications, the programme leader may also act as the Lead Internal Verifier if appropriate. 

Quality Management Review responsibilities

At the request of the Quality Nominee, Programme Leaders may be required to attend the Quality Management Review practitioners’ meeting to provide:

  • verbal evidence of how centre systems and procedures are understood and implemented at programme level
  • evidence of programme management of BTECs in their subject area (e.g. programme files, live quality assurance documentation).

Standards Verification responsibilities

For Level 4 to 7 qualifications, the programme leader also ensures assessment records and student work are retained for sampling and will work with the Standards Verifier to ensure that appropriate sampling takes place.

 

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Lead-Internal-Verifier

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The Lead Internal Verifier (LIV) acts as a single point of accountability for the quality assurance across a Principal Subject Area. This means that they’re responsible for managing the assessment of units and qualifications as well as signing off assessment and internal verification decisions.

For BTEC programmes at Entry to Level 3, LIVs need to register through the online standardisation system, OSCA, each year. For QCF programmes only, OSCA provides LIVs the opportunity to gain accreditation.

Find out more about Online Support for Centre Assessors (OSCA)

Quality Management Review responsibilities

At the request of the Quality Nominee, LIVs may be required to attend the Quality Management Review practitioners’ meeting to provide:

  • verbal evidence of how centre systems and procedures are understood and implemented at programme level
  • evidence of programme management of BTECs in their subject area (e.g. programme files, live quality assurance documentation).

Standards Verification responsibilities

The LIV ensures that all assessment and verification records are available for  Pearson to see alongside learner work, which they'll need to confirm is authentic and valid. They are also responsible for authorising resubmissions fairly and consistently.

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Internal-Verifier

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Internal Verifiers are responsible for ensuring that assessment decisions are consistent across the programme by checking that assignments are fit for purpose, standardising assessors and sampling assessment decisions.

Anyone involved in the delivery and assessment of the programme can be an Internal Verifier, but you can’t internally verify your own assessment.

Quality Management Review responsibilities

At the request of the Quality Nominee, Internal Verifiers may be required to attend the Quality Management Review practitioners’ meeting to provide:

  • verbal evidence of how centre systems and procedures are understood and implemented at programme level
  • evidence of programme management of BTECs in their subject area (e.g. programme files, live quality assurance documentation).

Standards Verification responsibilities

Internal Verifiers need to ensure that all assessment plans, assignments and assessment decisions have been internally verified and that assessors take appropriate action based on their feedback.

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Assessor

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Assessors are responsible for teaching and assessing learners against the learning aims and assessment criteria of the course specification.

Quality Management Review responsibilities

At the request of the Quality Nominee, Assessors may be required to attend the Quality Management Review practitioners’ meeting to provide:

  • verbal evidence of how centre systems and procedures are understood and implemented at programme level
  • evidence of programme management of BTECs in their subject area (e.g. programme files, live quality assurance documentation).

Standards Verification responsibilities

Assessors need to provide assessment records and learner work for Standards Verification, and undertake any action required to bring the assessment in line with national standards.

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Centre-Quality-Reviewer

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Our Centre Quality Reviewers are experts in BTEC quality assurance. Their job is to:

  • support you in preparing the Centre Engagement Document
  • confirm that you have adequate quality assurance processes
  • confirm that your quality assurance processes are effective and in line with national standards.
Centre-Quality-Manager

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The Centre Quality Manager is a BTEC quality expert who has an overview of standards to ensure that all centres follow the Pearson requirements for BTEC qualifications. Their job is to:

  • uphold the national standard for Quality Management Review
  • ensure that Centre Quality Reviewers have appropriate standardisation and training
  • provide advice and guidance to Pearson colleagues on BTEC quality assurance
Standards-Verifier

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Our Standards Verifiers are subject specialists whose job is to confirm that you're:

  • assessing your learners to national standards outlined in the specification
  • processes for internally verifying assessment decisions are effective 
  • accurately recording your assessment and internal verification decisions. 
Senior-Standards-Verifier

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Senior Standards Verifiers and Senior Examining Standards Verifiers are subject experts responsible for maintaining standards across an entire sector. Their job is to:

  • uphold the national standard
  • train, standardise and provide ongoing guidance for Standards Verifiers
  • provide support for queries and appeals
  • support the management of external assessment
Principal-Standards-Manager

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Principal Standards Managers work with you to agree an action plan if your first and second sample haven't met national standards.

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