Security Update June 2017
This month's Security update focuses on findings from the Security test inspections over the last quater.
Key points to remember when running Security tests
- Test papers must be stored in accordance with the JCQ requirements for storing confidential materials – ‘a box within a box’.
Find out further details in the JCQ Instructions for Conducting Examinations document.
- If test papers are transported to an alternate site, they must be stored in a secure, lockable bag which must not be left unattended at any time. Test papers should not be stored in a hotel room safe.
- Test papers must be kept in a sealed envelope before the start of the test and placed in a sealed envelope at the end of the test.
- The JCQ 'Warning to Candidates' and 'No Mobile Phone' posters must be displayed outside the test room. Posters should be removed after the test, they should not be on permanent display.
- The Guidance to Learners must be used to brief the learners before the start of the test.
- The JCQ Instructions for Conducting Examinations document must be in the test room.
- Invigilators must be fully aware of the processes for malpractice and latecomers.
- When there is a sole invigilator, they must have the facility to summon assistance if and when required.
Test process and documentation
- All test records – BTEC test logs, seating plans, test room checklist, test control sheet –must be fully completed and kept for at least three years for audit purposes, even if there is only one learner taking the test.
Providing copies of completed answer sheets
- If you are running paper-based tests, you must provide the test inspector with photocopies of the learners’ completed answer sheets, these must include the learner identification codes, name and registration number.
What do you need to do next?
The above points highlight the most common areas of non-compliance found during test inspections over the last quarter, they are not intended to be an exhaustive list of ‘do's and dont's’. Please ensure that you and all staff who are running Security tests read and fully comply with the requirements in the Centre Management Handbook for BTEC Security.