Internal assessment questions and answers

Sat Nov 01 16:56:00 UTC 2014

Read our internal assessment FAQs for answers to your questions on resubmissions, the new internal assessment rules, sampling and certification.

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Resubmissions and the new internal assessment rules

Yes. For new registrations from September 2014 each learner is allowed one resubmission of their evidence for each assessment, providing that the ‘three conditions’ have been met:

  1. The learner has met all the initial deadlines or agreed extensions.
  2. The evidence submitted is authentically the learner's own work.
  3. The teacher/tutor judges that the learner will be able to provide improved evidence without further guidance.

The Lead Internal Verifier may authorise one opportunity to resubmit evidence for each assignment.

Retakes are only available to learners on the QCF BTEC Nationals in Travel and Tourism who have not achieved all the Pass criteria in an assignment. A learner may have a retake opportunity providing that the learner has met the ‘three conditions’ for resubmission of evidence and that the LIV believes it is appropriate and fair to do so.

Read more about resubmissions and retakes

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Existing registrations:

After you have made a top-up registration for your learners, the achievement of the certificated units will be imported into your records on Edexcel Online, but they will be superseded by marks on the new SRF when it is submitted at the end of the larger qualification. It is possible for all learners, regardless of whether they are on the NQF or QCF, to resubmit work for units or to resit externally set units. The best mark will count.

New registrations:

After you have made a top-up registration for your learner, the achievement of the certificated units will be imported into your records on Edexcel Online. There is no opportunity to retake the assessments in the internally assessed units via a top-up registration, so the imported grades are final. It is possible for a learner to retake externally assessed units. 

Sampling issues

All Standards Verifiers (SVs) are standardised early in the autumn term and we allocate SVs from November, though allocation may take place at other points in the year (for programmes starting later in the year, for example). Your SV will contact you to discuss your assessment plan and use this to select the learners to be sampled. The date for selecting learners to be sampled will be agreed with the SV.

This allows Standards Verifiers to support you as early as possible in your delivery, even if you are not yet ready to provide a full sample or do not yet need to release certification. If a Standards Verifier is not able to see the full sample that we require and you do not wish to certificate learners in the current academic year, the Standards Verifier will begin the process by sampling those parts of the sample that are available. This could mean fewer than the required amount of samples, or just assignment briefs, depending on what is available.

A Standards Verifier report based on an incomplete sample does not release certification but will change the report status to NYFS - meaning that the programme is not yet fully sampled.

Once you are in receipt of an NYFS report, the process of standards verification is complete for the year. If the report also shows that essential actions are required, then these must be done as soon as practically possible. However, as a full sampling outcome cannot be given, they can only be verified after first sampling has been completed the following year.

We will endeavour to allocate the same Standards Verifier in the following year. The Standards Verifier will then complete the first sample that was started in the previous year, in order to release certification for learners.

If the first sample blocks certification, a second sample is required. In order to release certification, the second sample must include the elements of the first sample that caused the initial certification block, with evidence to show that the issues have been addressed. These will be clearly identified in the standards verification report. The Standards Verifier will need to ensure that standards are being reapplied consistently across a programme that is blocked at first sample. Therefore, the Standards Verifier will check:

  • that amendments have been made to the original sample of learners
  • a further sample of learners to ensure that standards are being correctly applied.

If the second sample blocks certification, your centre details are sent to your Regional Quality Manager (RQM) who will visit your centre and agree a plan of what needs to happen before certification can be released.


Calculate grades for the next generation BTEC Firsts Award and Certificate sizes with our new grade calculator.

For BTEC Nationals in Business, please see Annex G of the specification.

You can report results electronically through Edexcel Online or on paper by SRF. 

In order to issue certificates, results must be reported for every learner who has achieved unit success and also where the learner has withdrawn from the programme.

Find out more about reporting achievement

Certificates are issued weekly. Chapter 12 of the Information Manual has a list of dates to indicate when claims must be made in order for certificates to be in centres by a particular date. The time between claim and receipt of certificates is much shorter if you report results electronically via Edexcel Online.

Yes, there is no final deadline. As long as the registration is still live, the claim can be made after results day. 

All the best

Jon Wolton
Travel and Tourism Subject Advisor

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