Submitting Non-Examined Assessment marks and samples in summer 2019

21 March 2019

This update contains a quick summary of how to submit GCSE (9-1), new AS and A level Non-Examined Assessment (NEA) marks and samples in summer 2019. It includes a reminder of the submission deadline, the materials you need to send to the moderator, and lots of other useful advice and links.

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Final date for submission of the Non-Examined Assessment 

The final date for submitting your marks and samples of work for GCSE, AS and A level Design and Technology is 15 May 2019.

By this date, you must have:

  • submitted your NEA marks to us via Edexcel Online
  • sample  (visible on Edexcel Online from mid-April) must reach the moderator, including CABs
  • printed and included the confirmation of submitted marks with your sample to the moderator.

Candidates whose work is required for sampling will be identified on Edexcel Online.

Please note that if the highest and lowest marked candidates are not identified as part of the sample, you should still include them in the sample you send to the moderator.

Your moderator’s name and address will also be available on Edexcel Online from mid-April.

Instructions to submit marks, identify the sample and moderator details 

In the video and the document below, you will be able to find step by step instructions on how to submit marks, identfiy sample and find out the moderator details. 

Submitting coursework & Controlled Assessment (NEA) marks on Edexcel Online
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Important: You may need to amend your Edexcel Online access to allow you to submit coursework marks online. To do this your exams officer will need to go into your Edexcel Online account and under ‘profiles’ tick the box next to ‘Coursework and Portfolio’. If they also tick the ‘Results’ box you will be able to view your E9 moderator report on results day.

After submitting marks online you should print out a copy of the marks for the moderator and a copy for your own records.

Watch how to change your account profile below.

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Sample sizes (per centre)

Cohort size Sample size requested
Up to 5 All
6-10 All
11-99 10
100-199 15
More than 200 20

Remember to include the highest and lowest marked work if this is not included in the sample. 

Please also remember that more work may be requested on the discretion of the moderator, if this is needed to further clarify marking of different types of Design and Technology project portfolios.

Sending the sample

Your sample should be sent tracked, clearly labelled and including the following:

  • 1DT0 for moderation

Candidate assessment booklets can be accessed from the course materials section of the qualification page. See links below.

  • CABs front page must be signed by the learner and the assessor to authenticate work. 
  • For each assessment crietia, page numbers should be included to show where evidence can be found in the portfolio. 
  • Where necessary, supporting comments should be included in comments section to support your learners evidence. 
  • Marks for each grid and the total of marks. 

You can submit folders as hardcopy or on a USB memory/DVD electronically.

The submission should be done on a CD/DVD or USB memory stick. 

  • One media should be used for multiple (all) learners.
  • Each learner should have a folder in the USB/DVD/CD.

Title each folder as:

  • Centre number_candidate number_student name
  • Example: 99999 _ 9999 _ Name Surname 

Each folder can include the CABs too – Authentication should be sent signed and can be included as hard copy in the envelope. Alternatively, these can be printed, signed and scanned.

Changes to Data Protection legislation has led to a concern about the privacy of candidate data when sending work for assessment. This guidance has been written to help you understand how to protect this data.

Method of postage: All packaging in which the candidate/learner work is submitted must be securely tied, sturdy and double wrapped to protect the materials. We advise that work is despatched by tracked delivery.

Encryption: To ensure that evidence remains secure, we recommend that you encrypt the media upon which it is saved. More information on the guidance here. Page 2 has guidance for encrypting.

Letting us know: When you have encrypted your media, please despatch the physical evidence as per the instructions you have been given. Do not include the encryption password with the candidate/learner work. The encryption password should instead be sent to both of the following email addresses: and

Remember that you need to include your centre number, name and the unit/component details within your email. Please also let us know in the same email what type of computer the content was encrypted with (Mac or Windows).

If you discover an error after submitting a mark, you can amend it by emailing your centre number, the unit and candidate details, and details of the mark(s) to be amended, to:

You’ll need to include an explanation for the change with the request, and we may ask for further evidence.

  1. There should be a series of photos, demonstrating the manufacture of the prototype in the portfolio for the make section.
  2. There should be good quality photos of the final making in the portfolio, from various angles, to show the design and the quality of the prototype effectively.
  3. The same set of pictures from point 2, should be included with the CAB. There are places available for photos.

Centres have, for many years, been required to have a written internal appeals procedure relating to internal assessment decisions. As part of this procedure, candidates must be told the mark given by their centre for a centre-assessed component/unit. This applies to legacy and new GCE and GCSE qualifications, and Project qualifications. The Joint Council have recently issued some Frequently Asked Questions about this process.

We assess each request on its merits, using the same criteria applied across all of our subjects. A maximum extension of two weeks is allowable in an unexpected and unavoidable delay that could not reasonably be planned for. We ask our centres to submit their coursework extension requests in the few weeks before the coursework submission deadline, the 15th of May. Coursework deadlines are granted by the Assessment Team on a case-by-case basis, subject to a review of the circumstances surrounding the request.

Extensions are granted for an unexpected and unavoidable delay that could not reasonably be planned for.

Awarding bodies cannot be held responsible for the effective management of human resources in a centre. As such, staff absence or unavailability is not deemed as a valid reason for granting extensions or special consideration requests.

Extension requests should be emailed directly to with supporting evidence provided.

During the assessment window, you will have an option to submit a special consideration request. A candidate's performance can sometimes be affected by circumstances out of their control. Special consideration is a post-examination adjustment that compensates candidates who were suffering from a temporary illness or condition or who were otherwise disadvantaged at the time of the examination. Please do explore the link below that provides you with in-depth information in regards to the special consideration requests as well as documentation on the application process.

15 May - support session materials

The recent subject advisor support session was to cover the requirements for the 15 May submissions. You can access the presentation and the Q&A document from the link below. See the zip file titled 'Online support session - 15 May, NEA submissions - March 2019'.


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