Submitting controlled assessment, coursework and NEA in Summer 2018

7 February 2018

This update contains a quick summary of how to submit GCSE controlled assessment, legacy AS and A level coursework as well as AS level NEA marks and samples for Design and Technology. It includes a reminder of the submission deadline, the materials you need to send to the moderator, and lots of other useful advice and links.  

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Final date for submission of coursework/controlled assessment

The final date for submitting your marks and samples of work for GCSE, GCE and ELC Design and Technology is 15 May 2018.

By this date, you must have:

  • submitted your coursework/controlled assessment marks to us via Edexcel Online or EDI
  • sent your sample (visible on Edexcel Online from mid-April) to the moderator 
  • printed and included the confirmation of submitted marks with your sample to the moderator.
Candidates whose work is required for sampling will be identified on Edexcel Online. Please note that even when the highest and lowest marked candidates are not identified as part of the sample, you should still include them in the sample you send to the moderator.

Your moderator’s name and address will be available on Edexcel Online from mid-April.

How do I submit my coursework marks to Pearson?

You can no longer submit marks on an OPTEMS form (optically scanned mark sheets) so all marks must be submitted online via Edexcel Online.

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Important: You may need to amend your Edexcel Online access to allow you to submit coursework marks online. To do this your exams officer will need to go into your Edexcel Online account and under ‘profiles’ tick the box next to ‘Coursework and Portfolio’. If they also tick the ‘Results’ box you will be able to view your E9 moderator report on results day.

After submitting marks online you should print out a copy of the marks for the moderator and a copy for your own records. 

Watch how to change your account profile below. 

Frequently asked questions

Links can be found on the Edexcel website.

Access Edexcel Online

If you need to be set up with an Edexcel Online account please ask your exams officer.

If you've forgotten your Edexcel Online password you can generate a new one.

Get new password

If you have already submitted a mark but it needs to be amended (eg because of an administrative error), please email with details of the student and amended point score.

You should be able to start submitting marks from March 2018 but you won’t be able to view the requested sample until the beginning of April 2018.

When you log in to Edexcel Online and go to the coursework mark submission screen there will be a tick next to the candidates' names that need to be sent for moderation. You also need to send the work of the highest- and lowest-scoring candidates if they are not part of the requested sample.

If, for some reason, you're unable to send the work for a particular student, you should send the work of an equivalent student with a similar mark. You should also write a note to the moderator explaining the reason for the change.

Moderators are randomly allocated to centres. You will be able to find out your moderator’s name and address from early April via Edexcel Online.

Each student's work should be accompanied by the relevant Candidate Assessment Booklet(CAB). Each sample of candidates work must be sent with the CAB. Photographic evidence must be attached. 

Use the links below to access the candidate assessment booklets for the qualifiation you need. 

Photographic evidence of completed outcome(s) for the Product Manufacture section must be attached to each CAB.

The outcomes must be clearly labelled with the candidate name, candidate number, centre name, centre number and unit code before being photographed.

The quality of the photography must be sufficient to enable moderators to see the completed project clearly and in detail.

In addition, it will be a great idea to include good quality pictures in the portfolio. 

The assessor witness statemet is incorporated in to the CAB.

The assessor witness statement is used to support the assessor marks awarded for the selection and skilled use of tools, equipment and processes demonstrated during the Quality of Manufacture stage. 

You should not attempt to grade the work; you should be marking the work by applying the marking criteria in a consistent manner.

The controlled assessment and coursework grades will be awarded at the end of each examination series using the standard code of practice awarding process.

Grade boundaries, which are subject to change each exam series, are published on the website on the grade boundaries page.

Please also remember that the mark you submit to us should be the total raw mark, not the UMS mark. The UMS marks are allocated by us as a result of the awarding process.

A score of zero should only be used if a candidate has submitted work that is found to meet none of the assessment criteria. An X should be used for any candidate who is absent. 

JCQ notice to centres – informing candidates of their centre assessed marks

Centres have, for many years, been required to have a written internal appeals procedure relating to internal assessment decisions. As part of this procedure, candidates must be told the mark given by their centre for a centre-assessed component/unit. This applies to legacy and new GCE and GCSE qualifications, and Project qualifications. The Joint Council have recently issued some Frequently Asked Questions about this process.

Informing candidates of their centre assessed marks

I hope you've found this update useful. If you have any further questions about the submission of coursework, please do not hesitate to contact me. 


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